The Best Free Airbnb Spreadsheet (2026)

Most 'free Airbnb spreadsheets' are a list of bookings with a total at the bottom. A genuinely useful one tells you whether your short-term rental is actually profitable, using the metrics hosts and lenders care about. Here is what to look for in 2026.

The metrics that matter

• ADR (average daily rate). Your total room revenue divided by nights booked - the price half of the equation.
• Occupancy. Nights booked divided by nights available - the demand half.
• RevPAR (revenue per available night). ADR times occupancy - the single number that combines price and demand, and the truest measure of performance.
• Net profit and margin. Revenue minus every cost - cleaning, supplies, platform fees, utilities, management, mortgage - not just gross bookings.
• Per-month and per-year views so you can spot seasonality.

What to avoid

• Sheets that show gross revenue but hide costs - they make a losing listing look like a winner.
• No RevPAR - without it you cannot compare months or properties fairly.
• View-only freebies you cannot edit for your own numbers.

Start free today

Our free Airbnb profit calculator turns ADR, occupancy and costs into monthly and yearly profit and margin right in your browser - no sign-up, no download.

Open the free Airbnb calculator →

When you want a full tracker with RevPAR, expense categories and month-by-month history, the Airbnb Income & Expense Tracker does it all in Excel and Google Sheets.

Frequently asked questions